• This is a notice issued under Section 133(6) of the Income Tax Act, 1961: As per the Act, you are required to respond within 10 days of receiving this notice.

Change of Company Registered Office Address

Why Update Your Registered Office Address?
Growth or Relocation: To accommodate business expansion or shift to a new location.
Legal and Strategic Advantages: To comply with regulations and leverage the benefits of a more strategic address.
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Checklist

Documents Required

Proof of new address (Electricity Bill/Water Bill/ Property Tax Receipt)

NOC from the Landlord (if rented)

Rent/Lease Agreement

Board Resolution and Special Resolution (if applicable)

Form INC-22 and MGT-14 filings

Steps

Change Your Registered Office Address

Identify the Nature of Address Change – Whether it’s within the same city, between cities in the same state, or moving to a different state.
Hold a board meeting to approve a resolution authorizing the address change.
Special Resolution: For interstate changes, convene an Extraordinary General Meeting (EGM) to pass the necessary special resolution.
Submit the required forms, including Form INC-22, to the Ministry of Corporate Affairs (MCA) within the prescribed timeframe.
Issue a public notice in newspapers, covering both the current and new addresses, when relocating to a different state.
Notify the Registrar of Companies (ROC) about the address change within 15 days of the update.
Revise all official and business documents to reflect the new address.

Overview

Maintaining and updating a company's registered office address is a critical requirement embedded in India’s regulatory framework, particularly under the oversight of the Ministry of Corporate Affairs (MCA). This responsibility holds particular significance for Company Secretaries (CS), corporate entities, and third-party stakeholders. Traditionally, the registered office address serves as the official address of a corporation, acting as the key location for receiving communications and notices from the MCA and other regulatory authorities.

Adhering to the stipulations of the Companies Act is essential for ensuring that any changes to the registered office address are promptly updated. Company Secretaries play a pivotal role in this process, facilitating communication between the company and regulatory bodies to ensure timely compliance with legal requirements. Additionally, the accuracy of the registered office address is crucial for external parties, including creditors, investors, and service providers, who rely on this official information for various business and legal transactions.

As corporate governance standards continue to evolve, the importance of maintaining up-to-date records has only grown, underscoring the registered office address as a vital component of corporate compliance and transparency.

 

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